Leasing
Lease terms, rent reviews, break options and indexation recorded once. Upload a signed lease; AI reads it and a person confirms.
Starting point · Control property value
Control property value with figures that agree.
Leases, rent, invoices, budgets, CapEx and projects on the same record — so every reported figure traces back to a lease, an invoice or a posted entry.
For owners, asset managers and finance teams responsible for income, cost and investment.
What you switch on first.
Finance
Invoices, expenses, approvals, journals and VAT per administration and currency. Approval steps come before anything is posted or paid.
CapEx and projects
Multi-year maintenance and investment plans built from the asset base, with planned, committed and spent always kept apart.
From a lease to a reported figure.
How income and cost stay connected.
- Recorded once. The lease is recorded with its rent, dates and terms — or read from the signed document and confirmed by a person.
- Invoiced. Rent and service charges follow from the lease into the right administration, with VAT decided per lease.
- Approved and posted. Costs pass the approval steps you set before they are posted; drafts are counted separately.
- Reported. Statements, budgets and CapEx plans read the same posted entries, so every report gives the same number.
Typical first use cases.
Chosen with you in the Scope phase.
- Lease register with key dates and events
- Invoices, expenses and approvals per administration
- Maintenance and CapEx plan for one portfolio
- Projects with budgets and commitments
Commercial property operations · Real estate development · Portfolio and asset management
How a first deployment runs.
One portfolio, a few use cases that matter, and the people who own them. Each phase says what we do and what we need from you.
- Scope. Choose one portfolio and the first use cases, and name the person who owns each one. What we need from you: A list of the buildings in scope and a sponsor who can decide.
- Connect. Import buildings, units, assets, leases and documents, and connect the systems you keep. What we need from you: Your current registers and spreadsheets, and access to the systems you want connected.
- Configure. Set up workspaces, roles, approval steps and the country rules that apply to your properties. What we need from you: Who may see, approve and pay what — written down once.
- Go live and review. Your team runs the first workflows. Agents stay off until you turn them on, and every step is logged. What we need from you: Time from the people who will use it, and a review of data quality and the next use case.
Phases, not promises: timing depends on your data, your systems and the scope, and is agreed with you before work starts.
Available today. Configured for you. Connected. Governed.
What Residention does out of the box, what is set up for your portfolio, how it connects to your systems — and what always stays with your people.
Available today
- Property, building, floor, space and asset records
- Work orders, planned maintenance, inspections and compliance evidence
- Service desk with resident and supplier portals
- Lease register, invoices, approvals, journals and VAT per administration
- Maintenance plans, budgets, CapEx and projects
- Document index with versions, review and in-browser viewing
- smartAI assistance that shows its sources
Configured for your portfolio
- Organisations, portfolios and workspaces
- Roles, permissions and approval steps
- Country rules — VvE, HOA, WEG or Comunidad — currencies and dates
- English, Dutch, German and Spanish
- Custom fields, registers and inspection templates
Connected through integrations
- Registers, finance, calendar, mail, directory and meter connections listed on the integrations map
- File exchange for maintenance plans, project schedules and BIM (IFC, COBie)
- Excel, CSV, email intake and webhooks for everything else
- Building systems such as BMS and sensors: a read-only layer in development — Residention never controls plant
Always governed by your people
- Money, contracts, complaints, deletions and outside messages need a person
- Agents act only with an owner, a purpose, an expiry and exact permissions
- Every action logged with who, when, why and the evidence
- Access resolved per workspace; a request without scope returns nothing
Not claimed: universal live BMS or sensor connectivity, full BIM interoperability, real-time simulation, predictive maintenance or autonomous technical control.
See every integration · Security and governance · Trust Centre · Follow one day in one building
See it on your own portfolio.
Book a demo and we will walk through these workflows with your own buildings in mind.